EVENT INFORMATION -

All Delegates

We’re very looking forward to seeing you in Geelong for ATEC's Explore Victoria Trade Engagement event, in proud partnership with Visit Victoria and Tourism Greater Geelong & The Bellarine.

Please see the details below to assist with event preparation and throughout the event. A reminder to also navigate through the website for all event-related updates including the overall program plus location and venues.

Please contact events@atec.net.au if you have any questions or queries that are not addressed below nor on the event website.

Arrival and Departure

All delegates are required to make their own way to and from the Novotel Geelong for the event. Please aim to:

Arrive: by mid-afternoon on Monday 17 February to join pre-arranged transfers to the Welcome Networking Function from the hotel at 4.45pm.
Depart:

Sellers: Following the conclusion of the B2B / post-event refreshments on Tuesday 18 February.
Buyers: The post event famil programs will commence following the conclusion of the B2B / post-event refreshments on Tuesday 18 February. If you are not participating in a post event famil, please depart as per your travel arrangements. Please note that one night's accommodation at the Novotel Geelong has been booked for participating buyers that require it. Please see below for more details.

Monday 17 February 2025

Transfers

Coach transfers will be provided for all delegates between the Novotel Geelong and Jack Rabbit Vineyard for the Welcome Networking Function. Please be ready where and when indicated below to be collected. If you miss the transfer, please make your own way to Jack Rabbit Vineyard for the commencement of the Welcome Networking Function at 6.00pm.

Date: Monday 17 February 2025
Time: 4.45pm sharp for a 5.00pm departure
Pick up location: Novotel Geelong
Directions: Please meet in the hotel lobby to collect your name badge and then load onto the coaches that will be parked in the hotel driveway.
Approximate travel time: 1 hour, arriving by 6.00pm. The transfer will include a scenic tour along the Geelong waterfront, through the botanical gardens and around the bay on the way to Jack Rabbit Vineyard.
Drop off location: Jack Rabbit Vineyard
Key contacts: If you are lost or running late, please call Jo Dettmann on 0404 023 273 or Alice Costello on 0416 756 586.

Welcome Networking Function

All registered delegates are invited to attend the Welcome Networking Function at Jack Rabbit Vineyard.

Location: Jack Rabbit Vineyard
Address: 85 McAdams Ln, Bellarine VIC 3221
Time: 6.00pm for welcome drinks and canapes on the Landing (giant games will also be available on the lawn) followed by a two-course sit-down dinner. Following dinner guests will be invited to watch the sunset from the lawn before the function concludes at 8.30pm.
Dress code: Business casual

Transfers
Following the Welcome Networking Function, all delegates will be transferred back to the Novotel Geelong, arriving at approximately 9.00pm.

Tuesday 18 February 2025

Business-to-Business (B2B) Meetings

Location: Peninsula Room, Novotel Geelong
Address: 10/14 Eastern Beach Rd, Geelong VIC 3220
Phone: (03) 5223 1377
There is no formal meeting schedule for this event - all buyers will meet with all sellers throughout the day.
There will be a total of 33 meetings throughout the day for sellers and 36 meetings for buyers. Sellers will have three spare meeting slots throughout the day.
Sellers will be seated, and buyers will rotate around the room to conduct the meetings.
Each meeting will proceed for approximately 9 minutes with a 1-minute change over.
Please see the directories linked below which detail the seller table numbers and buyer starting tables.
Dress code: Business casual
Onsite parking: Parking is available onsite for sellers staying at the hotel for a fee. For any buyers that require parking, this will be provided complimentary by the hotel. For more information, please contact reservations@novotelgeelong.com.au or call (03) 5223 1377.
Offsite parking: Please click here for other parking options close by.
CLICK HERE for the Buyer directory (list of primary buyers participating in Explore Victoria 2025)
CLICK HERE for the Seller directory (list of primary sellers participating in Explore Victoria 2025)

Approximate timings for the day:

8.30am – Arrival and registration outside the Peninsula Room
8.50am - Sellers to be seated at their tables
8.55am - Buyers to be seated at their starting tables
9.00am – Welcome and meetings to commence
10:40am – Morning tea (25 mins)
12:35pm – Lunch (1 hour)
3.05pm – Afternoon Tea (25 mins)
5.00pm – Meetings conclude, and final wrap up followed by networking refreshments in Limeburners Room & Terrace
6.00pm - Post event buyer famils to commence and all remaining delegates to depart.

Additional Information

Buyer accommodation

One night's accommodation at the Novotel Geelong (including breakfast) has been booked for participating buyers that require it. Please see below for more details.

Location: Novotel Geelong
Address: 10/14 Eastern Beach Rd, Geelong VIC 3220
Approximate travel time from Avalon Airport: 25 minutes' drive
Approximate travel time from Melbourne Airport: 1 hour, 5 minutes' drive
If you require assistance with transfers, please contact Sarah Breheny from Visit Victoria via sarah.breheny@visitvictoria.com.au
Check in: 3.00pm / Check out: 11.00am (please check out prior to the B2B meetings commencing. Your luggage can be stored during the day).
You will be advised of your room type upon check in.
Breakfast the following morning is included and is available in Tempo Kitchen from 6.30am.
Incidentals, optional activities, and any room upgrade is at your own expense and arrangement.

Seller accommodation

Accommodation industry rates for sellers attending Explore Victoria are available on the event website. Click here for more information and booking links.

Post event famil programs

For any post event famil program enquiries, please contact Sarah Breheny from Visit Victoria via sarah.breheny@visitvictoria.com.au

What happens if I can no longer attend?

Please click here to read our cancellation terms and conditions.

Can I transfer my registration to another person?

Sellers - yes, however any changes made to delegate details after 31 January 2025 will incur a $150+gst administration change fee.
Buyers - it may be possible, but given travel and famil arrangements have now been confirmed, there will likely be costs associated with making alternative arrangements, including the above administration change fees.

In both cases, please contact events@atec.net.au to discuss.

How should I get to and from the airport?

For buyers that require assistance with transfers, please contact Sarah Breheny from Visit Victoria via sarah.breheny@visitvictoria.com.au

What is the weather like in Geelong in February?

Expect daytime temperatures of between 20°C - 25°C with some cloud and chance of showers. Click here to keep an eye on the forward weather forecast and pack accordingly for your time in the region.

If you have any other questions regarding the event or the above information, please contact the ATEC Events Team directly via events@atec.net.au or Jo Dettmann on 0404 023 273 or Alice Costello on 0416 756 586.