EVENT INFORMATION -

BUyers

We’re very looking forward to seeing you in the Southern Highlands for ATEC's Explore NSW & ACT Trade Engagement event, in proud partnership with Destination NSW & VisitCanberra.

Please see details below to assist with event preparation and throughout the event. A reminder to also navigate through the website for all event related updates including the overall program. Please contact events@atec.net.au if you have any questions or queries that are not addressed below nor on the event website.

Please note that buyers are expected to attend each element of the event including both days of B2B meetings and the Welcome Networking Function. The utilisation of transfers is optional.

Sunday 17 August 2025

Accommodation for interstate buyers

Accommodation (including breakfast) has been booked for buyers travelling from interstate to attend Explore NSW & ACT at Vibe Hotel Sydney, 111 Goulburn Street, Sydney NSW 2000. Please make your own way to the hotel and check in from 3.00pm. ATEC has coordinated these bookings directly with the hotel.

Monday 18 August 2025

Brighton coach transfers to the Southern Highlands

Time: 7.45am for a 8.00am sharp departure. Please note the coach will leave promptly at 8.00am with all on board at the time.
Pick up location: Outside Vibe Hotel Sydney, 111 Goulburn Street, Sydney NSW 2000
Approximate travel time: 2 hours, arriving at Park Proxi Gibraltar, Bowral at 10.00am
Key contact: If you are lost or running late, please call Aaron Matis on 0402 324 951.

Business-to-Business (B2B) Meetings - Day 1

Venue: Park Proxi Gibraltar
Address: 7 Boronia Street, Bowral, NSW, 2576
Room Location: Gibraltar Ballroom
F&B: Morning and afternoon tea will be served in Harvey's Den, close to the Gibraltar Ballroom. Lunch will be served in The Gallery.
There is no formal meeting schedule for this event - all buyers will meet with all sellers.
There will be a total of 29 meetings throughout the day for buyers and 32 for sellers. Buyers will have some spare appointments throughout the day.
Sellers will be seated, and buyers will rotate around the room to conduct the meetings.
Each meeting will proceed for approximately 9 minutes with a 1-minute change over.
Please note that additional delegates will participate in meetings with the primary delegate. They do not receive their own meeting schedule.
Click here for Day 1 B2B Seller Directory
Dress code: Business casual

Approximate timings for the day:

10.00am – Arrival, registration and morning tea
10.20am - Sellers to be seated at their tables
10.25am - Buyers to be seated at their starting tables
10.30am – Welcome and meetings to commence
12.35pm – Lunch (45 mins)
3.10pm - Afternoon tea (25 mins)
5.15pm – Meetings conclude
5.30pm - Welcome Networking Function commences

Welcome Networking Function

Join more than 100 buyer and seller delegates for a fabulous Welcome Networking Function, showcasing beautiful local produce from the Southern Highlands. Recommended attire is business casual throughout.

Location: The Observatory Restaurant, Park Proxi Gilbralter
Address: 7 Boronia Street, Bowral
Times: 5.15pm for a 5.30pm start until 7.30pm
Inclusions: 2 hour canapé and beverage networking dinner

Accommodation

Following the conclusion of the event, buyers will check into their accommodation at Park Proxi Gibraltar, which is included in the event registration fee. The remainder of the evening will be at leisure. Harvey's Bar & Terrace is open until 9.30pm for additional refreshments.

Tuesday 19 August 2025

Breakfast

Breakfast is available in The Lotus Restaurant from 7.00am

Note: please check out prior to the B2B meetings and store your luggage in one of the meeting rooms close to the Gibraltar Ballroom.

Business-to-Business (B2B) Meetings - Day 2

Venue: Park Proxi Gibraltar

Address: 7 Boronia Street, Bowral, NSW, 2576

Room Location: Gibraltar Ballroom

F&B: Morning and afternoon tea will be served in Harvey's Den, close to the Gibraltar Ballroom. Lunch will be served in The Gallery.

There is no formal meeting schedule for this event - all buyers will meet with all sellers.

There will be a total of 29 meetings throughout the day for buyers and 32 for sellers. Buyers will have some spare appointments throughout the day.

Sellers will be seated, and buyers will rotate around the room to conduct the meetings.

Each meeting will proceed for approximately 9 minutes with a 1-minute change over.

Please note that additional delegates will participate in meetings with the primary delegate. They do not receive their own meeting schedule.

Click here for Day 2 B2B Seller Directory

Dress code: Business casual

Approximate timings for the day:

8:00am – Arrival and registration
8.20am - Sellers to be seated at their tables
8.25am - Buyers to be seated at their starting tables
8.30am – Welcome and meetings to commence
10:15am – Morning tea (25 mins)
12.00pm – Lunch (45 mins)
2.05pm - Afternoon tea (25 mins)
3.40pm – Meetings conclude and post-event refreshments will be served
4.30pm - All delegates to depart on coaches, famils or via their own transport

Return Brighton coach transfers to Sydney

Return transfers to Sydney will be provided for those requiring them following the conclusion of the B2B meetings. Drop offs will be offered at Sydney Domestic Airport (stop 1) as well as Vibe Hotel Sydney (stop 2).

Buyer famils proudly supported by Destination NSW & VisitCanberra

Destination NSW and VisitCanberra have contacted all buyers selected to participate in a post-famil programs. Please direct any enquiries to:

VisitCanberra - laura.raine@act.gov.au, with a copy sent to tourism.trade@act.gov.au
Destination NSW - distribution@dnsw.com.au

Additional Information

Accommodation

Buyers - one nights' accommodation including breakfast for Monday 18 August at Park Proxi Gibraltar, Bowral, 7 Boronia Street, Bowral, NSW, 2576 is included in your registration fee. ATEC has coordinated these bookings directly with the hotel.
Interstate buyers - an additional nights accommodation with breakfast has been booked for Sunday 17 August at Vibe Hotel Sydney, 111 Goulburn Street, Sydney NSW 2000 to allow you to join the 8.00am coach transfer on Monday 18 August. ATEC has coordinated these bookings directly with the hotel.

What happens if I can no longer attend?

Please click here to read our cancellation terms and conditions.

Can I transfer my registration to another person?

It may be possible but given travel and famil arrangements have now been confirmed, there will likely be costs associated with making alternative arrangements.

As stated in our terms and conditions, there will be a delegate change fee of $150 + GST. Please contact events@atec.net.au to discuss.

What is the weather like in the Southern Highlands during August?

August is a cosy and cool time of year to visit the Southern Highlands of NSW. Average temperature range: daytime 14C; nights 3C-6C. Please pack warm layers for the early mornings/later in the afternoons when it cools down. Click here to keep an eye on the forward weather forecast.

Contact Details

If you have any other questions regarding the event or the above information, please contact the ATEC Events Team directly via events@atec.net.au or Jo Dettmann on 0404 023 273 or Alice Costello on 0416 756 586.