Program at a glance
Meeting Place 2025 (MP25) will be jam packed across the three days including:
- One-on-one business-to-business (B2B) meetings
- Conference programs
- Delegate forums, workshops and presentations
- Multiple networking opportunities including a welcome function and gala finale
- And more!
We encourage you to continue to monitor this page as further details will be added as they are confirmed in the lead up to the event.
Day One: Monday 27 October 2025
| Event: | Time: | Location/Venue: |
| Buyer transfers (Coach followed by ferry) | Coach pick-ups from 8.30am Fast ferry transfer 10.00am | Coach pick-ups from buyer hotels to Rottnest Island Ferry departs from Hillary's Marina |
| Buyer morning tea & Island tour options (Buyers only) | 10.45am | Rottnest Island Thomson Bay Lawn followed by island tour options |
| Buyer Lunch Hosted by Tourism Western Australia (Buyers only) | 12.45pm - 2.00pm | Rottnest Island The Lodge Wadjemup |
| Buyer Forum (Buyers only) Click here to see the program | 2.00pm - 4.00pm | Rottnest Island The Lodge Wadjemup |
| Transfers to Rottnest Island (Sellers & welcome function delegates) | Coach pick-ups from 1.30pm Ferry transfer 2.45pm | From city to Rottnest Island Coach pick-up from Barrack Street Jetty and Crown Perth Ferry departs from B Shed(O'Connor Landing) Fremantle |
| Registration | From 3.15pm (Short walk from the ferry terminal to Thompson Bay Lawn for registration, then a short walk to the welcome function) | Rottnest Island Thomson Bay Lawn |
| Welcome Function Hosted by Tourism Western Australia (All delegates) | 4.00pm - 7.00pm | Rottnest Island Pinky's |
| Return transfers | 7.30pm ferry arriving in Fremantle at 8.00pm Coach transfers will return delegates to Crown Perth and select CBD hotel locations | Rottnest Island to Perth Ferry will arrive at B Shed (O'Connor Landing) Fremantle |
Day Two: Tuesday 28 October 2025
| Event: | Time: | Location/Venue: |
| Yoga & Mindfullness (Optional early morning activity) | 6.00am - 6.45am Meet in the Crown Towers lobby at 5.45am sharp (no registration required) Towels and water bottles provided | The Great Lawn, Crown Perth |
| B2B Registration Tea & coffee on arrival | From 7:15am | Crown Towers Perth Crown Ballroom 1, 2 & 3 |
| B2B Meetings (Half day session A) Including morning tea | 8.00am - 12:55pm | Crown Towers Perth Crown Ballroom 1, 2 & 3 |
| Supplier Forums* Click here to see the program | 8.30am - 12.30pm | Crown Towers Perth Astral Ballroom 2 & 3 |
| Lunch | 1.00pm - 2.00pm | Crown Towers Perth Epicurean & Atrium Restaurants |
| Conference Program #1 Including afternoon tea Click here to see the program | 2.00pm - 5.30pm | Crown Towers Perth Astral Ballroom 2 & 3 |
| Networking refreshments | 5.30pm - 6.30pm | Crown Towers Perth The Merrywell |
| ATEC Chairman's Leadership Forum & Dinner (Invitation only) | 6:30pm - 9.30pm | Sponsored by the City of Perth |
| YATEC Networking Event (YATEC only) | 6:00pm - 9:00pm | Click here for the event details and to book |
*The Supplier Forums will run concurrently to the B2B meetings to enable sellers who have meetings within the other half day to attend the sessions and vice versa.
Day Three: Wednesday 29 October 2025
| Event: | Time: | Location/Venue: |
| MP25 Walk & Run Club (Optional early morning activity) | 6.00am - 6.45am Meet in the Crown Towers lobby at 5.45am sharp (no registration required) | 5km circuit from Crown across and around the Swan River Click here for map |
| B2B Registration Tea & coffee on arrival | From 7:15am | Crown Towers Perth Crown Ballroom 1, 2 & 3 |
| B2B Meetings (Half day session B) Including morning tea | 8.00am - 12:55pm | Crown Towers Perth Crown Ballroom 1, 2 & 3 |
| Supplier Forums* Click here to see the program | 8.30am - 12.30pm | Crown Towers Perth Astral Ballroom 2 & 3 |
| Lunch | 1.00pm - 2.00pm | Crown Towers Perth Venue details to come |
| Conference Program #2 & ATEC's Tourism Export Awards Including afternoon tea Click here to see the program | 2.00pm - 5.30pm | Crown Towers Perth Astral Ballroom 2 & 3 |
| Gala Finale | 5:30pm - 9.30pm | Crown Towers Perth The Pool & The Enclave |
| MP25 "Don't Tell Peter After Party" | 9.30pm onwards | Secret location within Crown |
*The supplier forums will run concurrently to the B2B meetings to enable sellers who have meetings within the other half day to attend the sessions and vice versa.
Additional Information
- Travel - as a general guide please see indicative travel timelines below:
- Buyers: with the exception of any pre-famil program participation, please arrive in Perth by the evening of Sunday 26 October and depart throughout Thursday 30 October. ATEC and TWA will liaise directly with all buyer delegates to coordinate pre famil arrangements, suggested flight timings and accommodation allocations. *
- Sellers: please in arrive in Perth by late morning on Monday 27 October and depart throughout Thursday 30 October. *
- B2B meetings* -
- Buyers may receive up to 50 meeting opportunities during the event (across two half days).
- Sellers may receive up to 25 meeting opportunities during the event (across one half day).
- These will be approximately 9 minutes in length with a 1-minute change over.
- B2B information -
- Please note the number of B2B appointments you receive cannot be guaranteed, this is just the number of meetings one can obtain.
- You will be able to submit your preferences in advance using a tiered system for who you would like to meet with during these sessions (i.e. buyers will preference the sellers they would like to meet with, and sellers will preference the buyers they would like to meet with).
- A system generated meeting schedule will be created and sent to you ahead of the event.
- Your session and meeting schedule will be formulated based on the preferences you submitted in advance and in turn the preferences of those who selected to meet with you. Please note the number of preferences you submit in advance may not necessarily correlate to the total number of appointments you receive.
- Preferencing will commence once full delegate registrations close after 31 July 2025. We anticipate this will be throughout August and you will receive further information at this time.
- If you have any questions regarding this process, please contact events@atec.net.au
- Venues -
- Please visit our Venues page for more information
- Accommodation -
- Accommodation rates/offers are available now from our accommodation property partner hotels. Please click here for more information. They are all centrally located and within close proximity to B2B and conference venues.
*Please note the above is subject to change until the official event program has been finalised.
Destination Photo Credits: Tourism Western Australia
© Australian Tourism Export Council 2025