Frequently asked questions (FAQ's)
Please see below a list of frequently asked questions for Meeting Place 2025 (MP25).
Click here to view the MP25 photo gallery and all the incredible moments captured throughout the event. Feel free to download and share across your social platforms!
Registrations and ticketing:
Are registrations still open?
Registration options for all ticket types are now closed.
Can I buy tickets at the door?
No. All tickets must be purchased in advance, online via our official event registration pages.
What happens if I can no longer attend?
Please click here to read our cancellation terms and conditions.
Can I transfer my registration to another person?
- Seller and other non-buyer delegates - yes however a transfer and administration fee of $250 +gst per change is applicable.
- Buyers - no, you are not able to transfer your ticket to another person as all travel arrangements have now been confirmed. You can however cancel noting that no refunds are applicable and cancellations fees from third party suppliers may apply.
- In both cases, please contact events@atec.net.au to discuss.
What event components does my registration include?
Planning ahead:
Where should I stay?
- Buyers - accommodation for your stay in Perth will be provided for four nights (including breakfast) from Sunday 26 October (check in) to Thursday 30 October 2025 (check out) in one of the MP25 Partner hotels. Buyers will be advised of their accommodation allocation a minimum of two weeks prior to the event. Any additional arrangements outside of these dates will need to independently arrange and funded.
- Sellers, service providers, any other delegates and buyers travelling outside the official MP25 program will need to coordinate their own accommodation arrangements. Please click here for a list of MP25’s accommodation industry rates and offers.
How should I get to and from the airport?
All delegates will need to coordinate their own transfers to / from Perth including to / from Perth Airport which is approximately 20 minutes travel by car to the CBD.
(Buyers only) I need to change my travel arrangements, what should I do?
As buyers have coordinated their own flight arrangements this year, any changes will need to be facilitated and covered by the buyer.
If the buyer is participating in a pre famil program, coordinated by Tourism Western Australia (TWA), please ensure to advise them of any travel changes that may affect the pre famil arrangements. Please note there may be costs incurred by the buyer for any associated changes. Please contact TWA directly via atecmp@westernaustralia.com.
If the changes to travel arrangements affect other elements of the program including accommodation or participation in any of the events, please contact events@atec.net.au as soon as possible. Please note there may be costs incurred by the buyer for any associated changes.
How do I get to and from my hotel and the event venues?
In general terms the dress code across MP25 is smart casual. Please pack some warmer layers for air-conditioned venues and the cooler evening temperatures. More specifically:
Rottnest Island: Please wear comfortable clothing and walking shoes, pack a jacket and or jumper for the outdoor evening Welcome Function by the beach. Buyers will be participating in a range of outdoor activities during their day on the Island, so please dress accordingly.
Facilities on Rottnest Island: If you are heading over to enjoy the island earlier in the day and need to freshen up prior to the Welcome Function, there are numerous shower and bathroom facilities available. Please click here to visit the Rottnest Island map for a detailed overview of where they are located.
Crown Perth: If you're staying at Crown, you may wish to pack your active gear to join the early morning Yoga & Mindfulness Session (Tuesday) and or the Run Club along the Swan River (Wednesday). Click here for more information.
Tuesday 28 October: Join us by wearing a touch of (or a lot of) blue and participating in our fundraising activities to support the Prostate Cancer Foundation of Australia (PCFA). More information here.
What's happening when MP25 is on?
Where do I register?
There are multiple options for registering and collecting your lanyard.
Monday 26 October 2025
- Buyers - will collect their lanyards during the ferry transfer to Rottnest Island
All other delegates can collect their lanyards from 3:15pm at the Registration Tent located on the Thomson Bay Lawn, Rottnest Island. This is approximately 230 meters (about a 5-minute walk) from the ferry wharf. Follow the path to the left of the wharf to reach Thomson Bay Lawn.
If you are travelling on the 2:45pm ferry from Fremantle, ATEC, TWA and Island staff will be on hand to guide you. If you are making your own way to Rottnest earlier in the day, please visit the Registration Tent from 3:15pm onwards to collect your lanyard.
- If you were unable to attend the Welcome Function on Rottnest Island, please collect your name badge from the Registration Desk in the Crown Metropol lobby.
What if I lose my lanyard or gala finale wrist band?
Please visit us that the Crown Metropol Lobby.
Where are the event venues?
- Buyers island famil, lunch and annual forum will be held on Rottnest Island.
- Welcome Function hosted by Tourism Western Australia will be held on Rottnest Island.
- B2B Meetings, supplier forums, conference, Tourism Export Awards and gala finale will be held at Crown Perth.
Please see the official Event Program here and the venues page here for more information.
Will cloak rooms be available at the venues?
Yes, a cloak room will be available at both Rottnest Island and Crown Perth.
What meals and drinks are included in my ticket?
- Buyers Lunch: showcase lunch with local produce and beverages (invite only).
- Welcome Function: cocktail style food, canapes, food stations and beverages.
- B2B, Supplier Forums/Presentations, and Conference Program: welcome tea and coffee, morning and afternoon tea and buffet lunch.
- CEO Forum: beverages, canapes and a sit-down dinner (invite only).
- Gala Finale: cocktail style food, canapes, food stations and beverages.
I have special dietary requirements that I may not have advised. What should I do?
Please contact events@atec.net.au and we can assist.
What should I do if I have special access requirements?
Great idea to extend your stay and experience some local products! Click here to view and book industry offers provided by ATEC's Western Australian members.
More information about the B2B meetings and Supplier Forums and Presentations
- The B2B component of the event will be held on Tuesday 28 October and Wednesday 29 October 2025 and involves two half day (morning) sessions of up to 25 x 1:1 commercial pre-scheduled appointment sessions, between registered buyer and seller delegates.
- Sellers receive one half day of appointments (Tuesday OR Wednesday morning) and may receive up to 25 meeting opportunities during the session.
- Buyers receive two half day sessions of appointments and may receive up to 50 meeting opportunities total.
- Please note the number of appointments you ultimately receive via the system generated appointment schedule cannot be guaranteed.
- Meetings will be 10 minutes in length including a 1-minute changeover.
- Sellers will have a designated table (approx. 1800mm L x 600mm W x 750mm H with no tablecloth) in the Crown Towers Perth designated B2B space and buyers will move around the room to meet with them.
- In the lead up to MP25, delegates have already had the opportunity to preference and pre-select their appointment schedule. Please bring a copy of your meeting schedule on the day. The MP25 APP will also have a copy of your meeting schedule.
- The supplier forums and presentations will run concurrently to the B2B meetings to enable sellers who have meetings within the other half day to attend the sessions and vice versa.
Where in Crown Perth are the B2B Meetings being held?
The B2B Meetings are being held in Crown Ballroom 1, 2 & 3.
What does the floor plan for the B2B space look like?
Please find the floor plan for B2B session #1 on Tuesday 27 October here
Please find the floor plan for B2B session #2 on Wednesday 28 October here
As a seller delegate, what marketing collateral should I bring? And what about power?
- In an effort to be more sustainable we are encouraging all delegates to "go green" and bring their marketing collateral electronically on their iPad/laptop.
- We also discourage the need for prizes, giveaways etc. in an effort to reduce waste and our carbon footprint for the event.
- Please note that no pull up banners or display signage are permitted unless you are an Industry, Corporate or Service Provider Partner with an allocated exhibition space.
- Power is not supplied to B2B tables. Please ensure your devices are fully charged prior to the B2B. If you urgently require power there will be charging stations available if required. Please note however, Crown requires that all devices (including laptop and phone cords) are tested and tagged. Prior to the event, and if your devices have not previously been tested and tagged, Crown have recommended Jim’s Test and Tag or a similar service.
As a seller delegate, what should I do during the time I’m not attending B2B appointments?
The MP25 program includes several supplier forums that will be held in the Astral Ballrooms of Crown Towers Perth. Please find more information on the supplier forums here.
I have more questions, who can I contact?
Destination Photo Credits: Tourism Western Australia
© Australian Tourism Export Council 2025